Accounts Payable Assistant

Accounts Payable Assistant Procurement - Accounts Payable 84099BR Yale Posting Status CLOSED TO FURTHER APPLICATIONS University Job Title Account Assistant 4 Bargaining Unit L34 - Local 34 (Yale Union Group) Time Type Full time Duration Type Regular Compensation Grade Labor Grade D Wage Ranges Click here to see our Wage Ranges Searchable Job Family Financial Total # of hours to be worked: 37.
5 Work Week Standard (M-F equal number of hours per day) Work Location Central Campus Worksite Address 150 Munson Street New Haven, CT 06511 Work Model On-site Position Focus: Reporting to the Manager of Transaction Processing in Accounts Payable, the Account Assistant 4 provides administrative, financial and customer service support to the Yale community.
The Account Assistant 4 processes invoices for the Project Control System (PCS), ECAP, Workday, and Kofax.
This position will reconcile supplier invoice statements and communicate findings through Salesforce.
Communicates and resolve transaction processing problems with internal and external interface owners, department administration, & central units.
Responds to telephone and email inquiries from faculty, staff, and vendor community.
Ensure that current standards are met for transaction turnaround times and accuracy.
Work effectively with colleagues by practicing punctuality, problem solving, and honest communication as well as meeting all standards of confidentiality.
Essential Duties 1.
Serves as a principal source of information on rules and procedures governing University accounts receivable.
Oversees and instructs support staff.
2.
Oversees maintenance of account files, ensuring accuracy and completeness.
Reviews payment histories.
3.
Resolves problem and delinquent accounts with supervisor and collection agency.
Assists with final review and disposition of problem accounts.
4.
Recommends and implements changes to systems and operating procedures.
Composes form letters and correspondence used in accounts receivable activities.
5.
Researches individual accounts.
Summarizes findings in reports.
Completes and processes forms.
Performs clerical functions incidental to account activity.
Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree, or an equivalent combination of experience and education.
Required Skill/Ability 1: Proven ability in Accounts Payables.
Demonstrated ability with Transaction/Enterprise Resource Planning ERP processing in systems such as Workday, Oracle, SAP or similar.
Required Skill/Ability 2: A minimum of intermediate proficiency in Word, Excel, Outlook, and Google Docs and the ability navigate the internet.
Ability to maintain a high level of accuracy in preparing and entering financial transactions, strong organizational skills, multi-tasking skills, strong attention to detail, and excellent attendance.
Required Skill/Ability 3: Proven strong customer service skills and professional demeanor.
Ability to critically assess customer inquiries and provide appropriate information or resolution using good judgment and available resources.
Required Skill/Ability 4: Analytical and problem-solving skills, decision-making skills, effective verbal and listening, communication skills, and strong attention to detail.
Required Skill/Ability 5: Ability to determine priorities, work independently and meet deadlines.
Preferred Education, Experience and Skills: Minimum of 2 years of AP experience.
Experience with Workday.
Experience with Sales Force.
Experience with Kofax.
Experience with Project Control System (PCS).
Drug Screen No Health Screening No Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
All offers are contingent upon the successful completion of the background check.
For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement The University maintains policies pertaining to COVID-19.
All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.
yale.
edu/health-guidelines Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.
Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement: University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note Yale University is a tobacco-free campus