YCCI Finance Manager

YCCI Finance Manager Yale Center for Clinical Investigation - FinOps 85527BR University Job Title Manager, Finance Bargaining Unit None - Not included in the union (Yale Union Group) Time Type Full time Duration Type Regular Compensation Grade Administration & Operations Compensation Grade Profile Manager; Program Leader (M5) Wage Ranges Click here to see our Wage Ranges Searchable Job Family Financial, Research Res Support Total # of hours to be worked: 37.
5 Work Week Standard (M-F equal number of hours per day) Work Location Medical School Campus Worksite Address 2 Church Street South Doctor's Building New Haven, CT 06519 Work Model Remote Position Focus: Yale School of Medicine (YSM) is one of the world’s leading centers for biomedical research, advanced clinical care, and medical education.
The Yale Center for Clinical Investigation (YCCI) resides within Yale University and is dedicated to developing the next generation of clinical and translational scientists and to promoting innovative and collaborative clinical research that continually improves patient care and creates the best health outcomes.
Reporting to the Director of Finance for Yale Center for Clinical Investigation, the position will manage a team of grant and financial analysts.
This position will oversee and provide support on financial activities, compliance to University policy, building University Service Provider rates, annual budgeting activities, monthly financial reporting, and oversight of research portfolios in the department.
This position will be responsible for collaborating with other department business offices, directors, University officials, and research administrative staff over a wide variety of issues supporting the needs of the department.
The Finance Manager will report directly to and collaborate extensively and strategically with the Associate Director/Director, Finance & Administration, Department Leadership, Faculty and Staff, Yale School of Medicine and Institutional offices on maximizing fiscal responsibility and be responsible for the preparation, management, and administration of Department's long-term and daily financial activities.
Responsible for ensuring compliance with University and Department policies in the areas of business and finance.
As a key member of the finance team, the Finance Manager must demonstrate the following competencies and characteristics: Proven strong leadership skills, including the ability to manage an organization and project teams effectively, both in terms of what they achieve and how they achieve it, ability to build strong, trusting relationships with university stakeholders, while interacting effectively across all levels in multiple functional areas, and excellent interpersonal and communication skills.
The successful candidate will be able to lead and thrive in a changing, fast-paced, and often ambiguous environment and possess the ability to apply a strong financial background, delivering effective and efficient financial services.
Essential Duties Principal Responsibilities:1.
Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable.
Escalates issues or concerns on financial, operational services and administrative business affairs to the Associate Director or Director, Finance & Administration.
2.
Financial Analyst and Advisor: With the Director or Associate Director, builds financial plans for the unit.
Provides comprehensive financial information, analysis and reporting.
Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate.
Oversees, monitors, and authorizes daily financial transactions per policy.
Responds to financial inquiries from Dean/ Director/Chair.
Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives.
Prepares all funds budgets.
Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities.
3.
Risk Manager: Implements and maintains strong internal controls.
Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.
Takes corrective action to protect Yale’s assets, resources, information and reputation.
Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner.
Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity.
Escalates issues to the Director, Finance & Administration as appropriate.
4.
University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities.
Implements initiatives generated by the Director, Finance & Administration and the University.
Represents unit needs, challenges, and opportunities at the Director, and/or University level.
Creates opportunities to enhance the image and value of the unit.
Shares knowledge and best practices with others.
5.
Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent.
Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements.
With the Director, assesses non-faculty personnel and unit’s future talent needs.
Cultivates a diversity of backgrounds and perspectives in the unit.
Maximizes employee performance and creates an environment that encourages professional growth and career development of employees.
Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit’s finances and book of business.
6.
Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process.
Translates strategy into actions; assesses resources available for unit goal achievement, e.
g.
, funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit’s ability to meet its mission and goals.
Recognizes and raises potential issues, ideas and solutions to Director.
Required Education and Experience Required Education and Experience:Bachelors’ degree and 4 years of experience or equivalent combination of education and experience.
Required Skill/Ability 1: Excellent oral and written communication skills.
Ability to communicate to staff and faculty in a way that encourages compliance.
Required Skill/Ability 2: Ability to manage time and resources effectively, measuring and monitoring progress as needed.
Required Skill/Ability 3: Demonstrated ability in data analysis, budgeting, forecasting, overall financial management.
Required Skill/Ability 4: Developed managerial, decision making, planning, and problem-solving skills.
Demonstrated ability to manage people and inspire a high level of commitment and performance.
Required Skill/Ability 5: Ability to take initiative, work independently, multi-task, meet deadlines, use good judgement, and work under pressure.
Preferred Education, Experience and Skills: Master's degree in Accounting, Business, or Finance.
Experience with Power BI a plus.
Required Licenses or Certifications Required License(s) or Certification(s): Physical Requirements Physical Requirements Weekend Hours Required? Occasional Evening Hours Required? Occasional Drug Screen No Health Screening No Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
All offers are contingent upon the successful completion of the background check.
For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement The University maintains policies pertaining to COVID-19.
All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.
yale.
edu/health-guidelines Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.
Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement: University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
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