Administrative Assistant

About HCMC: Home Care Maintenance Company is the most recognized Property & Estate management firm in the Hamptons.
For over 20 years our organization continues to provide an unparalleled level of professionalism and attention to detail when maintaining luxury homes throughout the Hamptons.
Position Available: Administrative Assistant Our firm is currently seeking a full-time/permanent employee who can continue develop within our growing company.
Position requires the employee to adapt to a fast paced working environment, while being able to complete a variety of task in a timely manner.
Someone with a positive attitude that can join our team and add to the fun working atmosphere.
Excellent communication/customer service skills is a must as we provide maintenance services to private/high net worth homes and clients.
Responsibilities include (but are not limited to): Phone call/emails with clients & vendors.
Monthly, quarterly and/or flip tax billing which consists of creating, emailing and/or mailing invoices.
Send late notices to any Homeowner who has not paid their monthly dues.
Working with Attorneys for collections and/or Sales of unit by obtaining or creating documents for the closing for the seller and/or buyer.
Receiving in and posting on Quick Books, all incoming payments via incoming mail and/or online.
Scan all checks into company digital files.
Depositing of all payments in assigned Banking institutions.
Receive in and verify for accuracy all vendor invoicing and entering in to Quick Books.
Schedule all approved vendor payments.
Scan all vendor invoicing into company digital files and file all hard copies into office files.
Reconcile all Community bank accounts and resolve any/all discrepancies in reconciliation.
Create and email monthly Community financial reports to Board Members.
Enter in approved Community yearly budget.
Working with the accountant for end of year documents, reports, questions, or financials as needed Keep all document files accurate both digitally on company shared drive and hard copies in office files.
Provide administrative support for the department.
All other tasks & special projects as requested by the Office Manager.
Keep Office Manager advised of all matters of importance and ongoing issues.
Required qualifications, skills, and abilities: Proficient in Quick Books software preferred.
Strong customer service experience.
Proficient in Microsoft Word, Excel, Outlook.
Strong written & verbal communication skills.
Strong organizational skills with attention to detail a must.
Self-starter who can work independently and as part of a team.
Treats customers and co-workers courteously.
Ability to multitask in a quick paced environment.
Time management - Abilities to prioritizes plans and schedules effectively.
Uses time effectively, completes assigned projects by target date, ability to balance changing priorities.
Personable, helpful and willingness to learn.
Hours and Days: Monday to Friday 8am-4:30pm Job Type: Full-time Salary: $17.
00 - $20.
00 hourly Perks: 401k, Health Benefits, Paid Vacation, Holiday E04JI80038m5404qbb3