Registrar 2

Registrar 2 Pathology - Research 84503BR University Job Title Registrar 2 Bargaining Unit L34 - Local 34 (Yale Union Group) Time Type Full time Duration Type Regular Compensation Grade Labor Grade E Wage Ranges Click here to see our Wage Ranges Searchable Job Family Research/Support Total # of hours to be worked: 37.
5 Work Week Standard (M-F equal number of hours per day) Work Location Medical School Campus Worksite Address 300 George Street New Haven, CT 06511 Work Model On-site Position Focus: Reporting to the co-Directors of Graduate Studies (DGS) for the Computational Biology & Bioinformatics (CBB) graduate program, the CBB Program Registrar provides high-level administrative and data-driven support, independently serving as the lead contact and subject matter expert regarding academic, administrative, admissions and registration, career, financial aid, and procedural matters for current and prospective CBB graduate students and track faculty.
The Computational Biology & Bioinformatics Registrar coordinates the admissions and recruitment functions of the Computational Biology & Biomedical Informatics track which requires the organization and support of the admissions process and extensive event and meeting planning for student recruitment activities.
As the primary coordinator for the PhD program, this role tracks the progress of >60 graduate students toward their degrees, ensuring that critical deadlines and submissions are met.
This data-driven position maintains confidential student files using multiples tools (shared drive; cbb.
registrar@yale.
edu email account, Yale Box), develops/maintains detailed academic and financial matrices using Excel, and tracks student and course data using several centralized systems (e.
g.
AppX, Canvas, CourseLeaf, DPR, GFS, FSA, NOR, Online Section Management); regularly interprets complex academic regulations, Graduate School of Arts and Sciences (GSAS) policies and funding regulations pertaining to fellowships and training grants; proactively maintains the content of the CBB handbook and serves as the website administrator for the program and liaison for the track website.
The CBB Registrar also supports the summer internship program; manages the Teaching Fellow process using the Teaching Fellow System (TFS); organizes the weekly CBB student Research-In-Progress (RIP) seminars and journal club meetings; coordinates the annual student interview, recruitment, and orientation events and activities in collaboration with faculty, student, and GSAS leaders; writes overview explaining funding requirements for each student annually and proactively contacts faculty advisors to advise them on their stipend and tuition responsibilities for based upon BBS guidelines, interfacing with a complex program-wide funding matrix; gathers, analyzes, calculates and enters student funding data from multiple training grants and other federal and non-federal funding sources into the Graduate Financial System (GSF) with an eye for the impact on grant reporting and tax implications.
Assists with Biomedical Informatics and Data Science training grant progress report and renewal processes providing data collection and analysis support; inclusive of controlling a budget, maintaining financial records and/or producing financial reports.
Completes appointments, reappointments, and terminations of students on the training grant through NIH website.
Organizes and compiles student progress summaries including courses taken, research summary, publications, conferences attended, and awards received.
Maintains faculty data in the Institutional Training Grant hub (Filemaker Pro) reviewing resulting tables for accuracy and current information.
Performs all duties with limited supervision and direction.
Performs other duties and special projects as assigned.
Essential Duties 1.
Oversees and coordinates short or long term projects.
2.
Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff.
3.
Processes applications for admissions.
Ensures compliance with administrative policies and procedures.
4.
Assists students with the completion of forms.
Reviews and verifies forms for completeness and accuracy.
Advises students on issues such as course selection, progress toward graduation, and career decisions.
5.
Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate.
6.
Monitors student records to ensure compliance to academic regulations and program requirements for graduation.
Maintains logs and records.
Compiles statistical data and information.
Summarizes data in reports or analyses.
7.
Updates, edits, and writes program publications.
Coordinates production and distribution of publications.
8.
Coordinates teaching schedules for academic classes.
Schedules classroom assignments.
Coordinates Senior Essay and Dissertation activities.
9.
Plans, administers, and controls budgets, maintains financial records, and produces financial reports.
10.
Oversees and instructs support staff.
Train, instruct, and provide guidance for regular, students, or temporary workers and others regarding procedures.
11.
May act as lead person in absence of the supervisor.
12.
Performs clerical functions incidental to office activities.
Required Education and Experience Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1: Responsible and reliable with the ability to handle sensitive and confidential student data in a discrete and professional manner.
Strong computer and analytical skills including the ability to work with complex databases and spreadsheets to manage student-related data gathered from multiple sources.
Required Skill/Ability 2: Excellent interpersonal, written, and verbal communication skills with the ability to work independently and as part of a team.
Ability to interact effectively with all levels of the organization.
Required Skill/Ability 3: Ability to plan, prioritize, and execute complex tasks, large events and meetings independently and without supervision Demonstrated ability to remain highly organized and focused with frequent interruptions.
Required Skill/Ability 4: Ability to compose, edit and proofread memos, general correspondence and reports and to enter and maintain complex academic and financial records.
Demonstrated ability to proactively adopt new technology and tools that will better support the program.
Required Skill/Ability 5: Proven ability to obtain the necessary information to complete complex tasks by consulting written materials and expert sources.
Ability to interpret and communicate complex federal regulations, policies, and procedures.
Preferred Education, Experience and Skills: Experience in an academic department working with students and faculty.
Knowledge of Course Search, Courseleaf, FSA.
Banner, AppExtender, Degree Works, DPR.
Slate, GFS, TFS, and Workday.
Intermediate proficiency with Microsoft Office, Yale Box, Drupal, Good Drive, and Zoom.
Experience with Qualtrics, shared drives, room reservation requests.
Understanding with BBS, CBB, and BIDS programs.
Drug Screen No Health Screening No Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
All offers are contingent upon the successful completion of the background check.
For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement The University maintains policies pertaining to COVID-19.
All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.
yale.
edu/health-guidelines Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.
Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement: University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note Yale University is a tobacco-free campus